Grants for Student Groups
Student Group Grant
Grant Overview
Eligibility
Student Group Grant are awarded to Undergraduate Student Organizations, Graduate Student Organizations, University-wide student organizations, and Graduate Special Groups working with a Harvard faculty member for publications, workshops, conferences, and/or events at Harvard University related to Latin America, the Caribbean, or Latinx populations in the United States.
Support may include: grants for approved expenses, content or strategy advice, publicity, space rental needs, and/or staff assistance. Student groups are encouraged to apply at least 1 month in advance, in an effort to create more opportunity for collaboration and outreach.
Applications are reviewed on a monthly basis (with a recurring deadline of before the 1st of the month). Groups are notified of application decisions within one month of their review period.
Please note:
- Events must have a strong academic component (study breaks are not considered)
- Events must have confirmed information (date, title, speakers, format, etc.)
- Groups applying for retroactive funding will not be given priority
- Events must take place at the Harvard University Campus
Review Process & Timeline
When applying, students can expect the following:
- All applications are reviewed monthly. You must submit your application at least one full month before the date of your event. If you submit after, we can't guarantee that your application will be reviewed by the time of your event. For example, if your event is scheduled to take place in October, you must apply by September 1st. Your application will be reviewed in the September cycle.
- The process of receiving notice and then obtaining actual funds may take up one month. Please plan accordingly when applying for a grant.
- DRCLAS is unable to accommodate last-minute reviews for groups that apply late. Retroactive funding, for such case, is considered low-priority.
Application
DEADLINE: Rolling, 1st of every month
Students will complete an application via Qualtrics which includes:
- Brief Synopsis
- Detailed description
- Detailed budget
- List of any applicable current/potential cosponsors
- Perceived community impact
- Faculty Advisor
- Link to any digital materials/publicity already in place
Grant Report
As a condition of acceptance of the award, all grant recipients must complete a mandatory follow-up report detailing their outcomes. The report is structured as a form with guided questions to ensure comprehensive responses. Additionally, any materials produced in relation to the awarded events must acknowledge the support of the Student Research Funds of the David Rockefeller Center for Latin American Studies (DRCLAS).
Student Group Leaders
If you are a member of a student group/organization, please update your group's information here.
Contact Information
For student groups and organizations with inquiries, please contact the Student Engagement Team.
FAQ
Can we submit multiple applications?
Yes, you can submit multiple applications. However, we can’t assured all your proposals will be accepted and funded. We will also prioritize groups who are yet to receive our support.
Are retroactive payments possible?
In very particular cases retroactive payment is possible. Particularly if any obstacles came up during the financial processing of the grant. Retroactive payment will not be granted to late applications or events that have already taken place.
What expenses can the grant be used for?
The award can be used to any logistical expenses related to the event. It must not be used for honorariums.
Do we need to be a recognized Harvard student organization to apply?
You do not have to be a recognized Harvard student organization to apply.
What happens if my event does not take place after receiving the award?
If the event is cancelled after you have received your award, you must return the grant in a check addressed to Harvard University. The check must be dropped off at DRCLAS offices.
What is the deadline for applying?
The application deadline is the first of every month. You should apply at least a month prior to your event. For example, if your event takes place on April 10th, you should submit your application by the March 1st deadline.
Late applications will have to wait until the next cycle to be reviewed. For example, if you apply after September 1st, your application will be reviewed on the October 1st cycle.
How long does it take to receive the award after applying?
It takes at least 3 weeks for you to receive your award. After the application is received, a committee reviews it and makes funding decisions. Then, the student receives their award letter and starts working with DRCLAS finance team to receive their award.
How does DRCLAS make funding decisions?
There is an evaluation committee for the Student Group Grant. We all meet and discuss the students’ application. The more detailed your application is, the better our committee can decide.
Are retroactive payments possible?
In very particular cases retroactive payment is possible. Particularly if any obstacles came up during the financial processing of the grant. Retroactive payment will not be granted to late applications or events that have already taken place.
What expenses can the grant be used for?
The award can be used to any logistical expenses related to the event. It must not be used for honorariums.
What is the maximum amount that can be granted?
The amount awarded will depend on the complexity of the event, and the application submitted. We suggest students apply to various sources of funding. DRCLAS funding will not cover all event-related expenses.
How is the payment processed?
The payment is processed either through Buy2Pay or journal. If you are awarded the grant, in your acceptance letters there is more specific information to receive your payment.
Student Organizations
| ORGANIZATION NAME | CONTACT INFO | WEBSITE / SOCIALS | ||
|---|---|---|---|---|
Central American Student Association (CASA-H) |
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Chilean Caucus |
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Colombian Students Association (COLSA) |
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Concilio Latino de Harvard |
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Cuban-American Undergraduate Student Association (CAUSA) |
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Fuerza Latina |
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Harvard Argentinian Student Society (HASS) |
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Harvard Association Cultivating Inter-American Democracy (HACIA) |
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Harvard Brazilian Association of Students and Scholars (HBASS) |
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Harvard Caribbean Club |
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Harvard College Candela Latin Dance Troupe |
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Harvard College Latinos in Health Careers |
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Harvard Colombian Students Society |
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Harvard Ecuadorian Student Organization (HESO) |
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Harvard Argentine Tango Society |
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Harvard GSAS Latinx Student Association |
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Harvard Latin American Law Review |
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Harvard Latino Alumni Alliance |
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Harvard Law School Brazilian Studies Association |
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Harvard National Model United Nations Latin America (HMUNLA) |
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Harvard Organization for Latin America (HOLA) |
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Harvard SEAS Society of Hispanic Engineers (SHPE) |
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Harvard Undergraduate Brazilian Association (HUBA) |
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Harvard Undergraduate Dominican Student Association |
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Harvard Undergraduate Latinxs in Finance & Technology |
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Harvard University Association of Peruvian Students (HAPS) |
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Harvard University Mexican Association of Students (HUMAS) |
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La Organizacion de Puertorriquenos en Harvard |
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LatAm Club HBS |
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Latin American Caucus HKS |
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Latin American Policy Association |
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Latin GSD |
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Latina Empowerment & Development (LEAD) |
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Latinas Unidas |
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Latino Medical Student Association |
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Latino Student Organization (LASO) |
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Latinx Studies Working Group |
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Mariachi Veritas de Harvard |
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RAZA |